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Administrative Assistant

Company: Sedona Staffing - Iowa
Location: Dubuque
Posted on: May 6, 2021

Job Description:

CONSTRUCTION ADMINISTRATIVE ASSISTANT DIRECT HIRE: FULL TIME WAGE: $16-$20/HOUR LOCATION: DUBUQUE, IA Position Summary: Reporting directly to the Project Managers, the Administrative Assistant provides accounting, administrative, and development support to the Project Managers, as well as upper management. Essential/Primary Responsibilities: * Create AIA Pay Request monthly draws and prepare spreadsheets for project draws * Write and file meeting minutes, meeting agendas, purchase orders, change orders, and AIA Contract Documents * Log and file invoices using company accounting software (SAGE 100 CONTRACTOR) * Schedule meetings with project leaders, clients, and subcontractors * Organize and set up conference room(s) and other meeting spaces for project meetings * Update insurance documents and W-9s * Assist in the preparation, assembly, distribution, and management of project bid documents, including Request for Proposals, Construction Documents, Scope of Work, Alternates, and project access information * Contact subcontractors during the bidding process * Perform other administrative duties and clerical tasks as assignedJob Requirements:Successful candidates for this position will be: * Excellent and professional communicator who is perceptive and intuitive * Ability to swiftly shift attention from one project to the next * Adept at filing, organizing, and managing project files and project logs * Organized and flexible * Familiar with construction terminology * Process oriented * Team player and contributor * Active listener * Able to prioritize * Motivated * Familiar with major MS Office platformsSedona Staffing Services is an Equal Opportunity Employer

Keywords: Sedona Staffing - Iowa, Dubuque , Administrative Assistant, Administration, Clerical , Dubuque, Iowa

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